How to produce an audit, executive or post-incident report from an event room, as an Admin User or Facilitator.
Any event room information can be exported for stakeholders, audit, or a post-incident record — fully branded to your organisation, and without anyone assembling an extract by hand.
What can the report include?
- The impact assessment
- The information board
- Playbooks
- The event timeline
- The task board
- Learning loops
Which format should I use?
| Format | Use it for |
|---|---|
| A fixed, circulated record — audit, executive committee, regulator | |
| Word | The same summary in an editable format, for a report somebody will work on |
| Excel | Working the data — filtering tasks, tracking completion |
| CSV | Feeding another system |
What is in a PDF export?
A full event snapshot:
- Event details
- Impacted sites
- Participating teams and contributors
- The impact assessment history — every assessment, not just the current one
- The event timeline
- A summary of information board items, task board items, playbook progress, and any learning loops
What is in a Word export?
The same summary as the PDF, in an editable format — so it can be adapted, extended, or folded into a larger document without retyping it.
When should I export?
Whenever you need the record — during the event as well as after it.
Exporting mid-event gives you the state of the room at that moment, which is what a shift handover or a board update needs while the response is still running. Because the report is generated from what the room already holds, the record is a by-product of working the event rather than a job that starts once it closes.
Why does the impact assessment history matter in the export?
Because a post-incident review turns on how the picture changed, not just where it ended. An event assessed as moderate at 14:00 and severe by 16:20 tells a reviewer something the final rating alone does not. The export carries every assessment in the timeline, so the sequence is preserved.
The same applies to how information was classified. An item recorded as an assumption and later confirmed as a fact is exactly the detail a review needs, and exactly the detail that gets lost when somebody rebuilds a timeline from memory a week later.
Can I export an archived event?
Yes. Closed events are reachable from the Archived tab on the Live Events page, and export works there the same way. The room, its impact assessment and its history stay available after the event closes.
Where to go next
- Work the event → Get to know the new live Event Room workspace
- Let AI write it up → AI in the event room